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Notification of Destruction of Student Special Education Records

 

NOTIFICATION OF DESTRUCTION OF STUDENT 

SPECIAL EDUCATION RECORDS

October 27, 2020

 

Dear _____________________________________,

 

In accordance with the state and federal regulations implementing the Individuals with Disabilities Education Act (IDEA), this is to inform you of our intent to destroy personally identifiable information related to special education services maintained in Putnam County R-I school special education records. If your records are to be destroyed, you will receive written notice. 

 

If you wish to maintain this information for your personal records, you need to notify us upon receipt of the notice; otherwise, the information will be destroyed on December 4, 2020.

 

Please be advised that the records may be needed by the student or the parent(s) for social security benefits or other purposes.

 

Records to be destroyed are as follows:

Individualized Education Programs (IEPs)

Evaluation Reports 

Test Protocols (Available for inspection only; no copy will be provided)

Notifications of Meetings

Notices of Action

Review of Existing Data Summaries

All other personally identifiable information within the Special Education file*

 

The reason for the destruction of the above-listed items is because they are no longer needed to provide educational services as it has been more than three (3) years since this individual has received special education services at Putnam County R-I.  

 

*The district may maintain a permanent record, without time limitation, of a student’s name, address, and phone number, his/her grades, attendance record, classes attended, grade level completed, and year completed. 

 

The school is required to maintain records for a minimum of three (3) years from the date the child no longer received special education and related services.  You may contact the records office at Putnam County R-I at 660-947-3361 or the address above for more information.

 

Sincerely,

Barb Hodges

Special Services Director