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Putnam County R-I Schools



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2019-2020 Acceptable Use Policy

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Acceptable Use Policy

Acceptable Use Policy
2019-2020 School Year


  1. Users

    1. Student Users

No student will be given access to the district's technology resources until the district receives an Acceptance of Student Handbook Policies Form signed by the student and the student's parent(s), guardian(s), or person(s) standing in the place of a parent. Students who do not have a form on file with the district may be granted permission to use district technology by the superintendent or designee.


    1. Employee Users

No employee will be given access to the district's technology resources before the district has a signed Application for User Account Creation/Renewal on file. Authorized employees may use the district's technology resources for reasonable, personal purposes as long as the use does not violate any provision of district policy, regulation or procedure, hinder the use of the district's technology for the benefit of its students or waste district resources. Any use that jeopardizes the safety, security or usefulness of the district's technology is considered unreasonable. Any use that interferes with the effective and professional performance of the employee's job is considered unreasonable. Because computers are shared resources, it is not appropriate for an employee to access, view, display, store, print, or disseminate information via district resources, including e-mail or Internet access that students or other users could not access, view, display, store, print or disseminate, without authorization by the district.


    1. Board Member Users

Members of the School Board may be granted user privileges, including an email address, upon completion of an Application for User Account Creation/Renewal. Board members will set an example of responsible use and will abide by district policies, regulations, and procedures. Board members will comply with the Missouri Sunshine Law.


    1. External Users

Consultants, counsel, independent contractors, and other persons having professional business with this school district may also be granted user privileges at the discretion of the Superintendent or Technology Coordinator, subject to acceptance of the current Acceptable Use Policy and for the sole, limited purpose of conducting business with the school. External users must abide by all laws, district policies, regulations and procedures.


  1. Privacy

A user does not have a legal expectation of privacy in the user's electronic communications or other activities involving the district's technology resources. All district technology resources are considered district property. The district may maintain, improve, remove, change or exchange hardware or other technology between buildings, classrooms, employees, students or any other user at any time, without prior notice. Only authorized district personnel may load or delete new programs or information, install new equipment, upgrade any system or enter any system to correct problems at any time. The district may examine all information stored on any district technology resources at any time. The district may monitor any user’s technology usage at any time. Electronic communications, all data stored on the district's technology resources, and downloaded material, including files deleted from a user's account, may be intercepted, accessed, archived, and/or searched by district administrators or designees at any time.


  1. Violations of Technology Usage Policies and Procedures

A user's privileges may be suspended pending an investigation concerning use of the district's technology resources. Any violation of district policy, regulations, or procedures regarding technology usage may result in temporary, long-term, or permanent suspension of user privileges. The administration may use disciplinary measures to enforce district policy, regulations, and procedures. Employees may be disciplined or terminated for violating the district's policies, regulations, and/or procedures. Any attempted violation of district policy, regulations or procedures, regardless of the success or failure of the attempt, may result in the same discipline or suspension of privileges as that of an actual or successful violation.


  1. Damages

All damages incurred by the district due to the misuse of the district’s technology resources, including the loss of property and staff time, may be charged to the user. District administrators have the authority to sign any criminal complaint regarding damage to district technology.


  1. Exceptions

Exceptions to district rules may be made for district employees or agents conducting an investigation of use that potentially violates the law, district policies, regulations, or procedures. Exceptions may also be made for Technology Administrators who need access to district technology resources to maintain the district's resources or examine and delete data stored on district computers as allowed by the district's retention policy.


  1. Personal Equipment Use

Any user that wishes to use, or connect their personal technology equipment in conjunction with or in replacement of the technology resources of Putnam Co R-I Schools must allow the conditions listed below.

    1. The Technology Coordinator may at anytime have complete access to any and all data stored on the device.

    2. The Technology Coordinator may install any software deemed necessary by the Technology Coordinator or designees.

    3. The Technology Coordinator may remove any software deemed harmful or disruptive to other district technology resources or resources under the management scope of the Technology Coordinator.

    4. The Technology Coordinator may make any system change(s) to the device(s) that are deemed necessary.


  1. General Rules and Responsibilities

The following rules and responsibilities will be followed by all users of the district technology resources. Violation of these rules may result in the termination or suspension of the user’s account pending investigative measures.

    1. Applying for a user ID under false pretenses is prohibited.

    2. Using another person's user ID and/or password for any reason is prohibited.

    3. Sharing one's user ID and/or password with any other person is prohibited.

    4. Deleting, examining, copying or modifying files and/or data belonging to other users without their prior consent is prohibited.

    5. Mass consumption of technology resources that inhibits use by others is prohibited.

    6. Unless authorized by the district, non-educational Internet usage is prohibited.

    7. Use of district technology for soliciting, advertising, fundraising, commercial purposes or for financial gain is prohibited, unless authorized by the district.

    8. Accessing any fee services without permission from an administrator is prohibited. Any user who accesses such services without permission is solely responsible for all charges incurred.

    9. Users are required to obey all laws, including criminal, copyright, privacy, defamation and obscenity laws. The school district will render all reasonable assistance to local, state, or federal officials for the investigation and prosecution of persons using district technology in violation of any law.

    10. Accessing, viewing or disseminating information using district resources, including e-mail or Internet access, that is pornographic, obscene, child pornography, harmful to minors, obscene to minors, libelous, pervasively indecent or vulgar, or advertising any product or service not permitted to minors is prohibited.

    11. Accessing, viewing or disseminating information on any product or service not permitted to minors is prohibited unless under the direction and supervision of district staff for curriculum-related purposes.

    12. Accessing, viewing or disseminating information using district resources including e-mail or Internet access that constitutes insulting or fighting words, the very expression of which injures or harasses other people (e.g. threats of violence, defamation of character or of a person's race, religion or ethnic origin), presents a clear and present likelihood that because of their content or their manner of distribution will cause a material and substantial disruption of the proper and orderly operation and discipline of the school or school activities or will cause the commission of unlawful acts or the violation of lawful school regulations, is prohibited.

    13. Any use that has the purpose or effect of discriminating or harassing any person or persons on the basis of race, color, religion, sex, national origin, ancestry, disability, age, pregnancy, or use of leave protected by the Family and Medical Leave Act or the violation of any person's rights under applicable laws is prohibited.

    14. Any unauthorized, deliberate, or negligent action that damages or disrupts technology, alters its normal performance or causes it to malfunction is prohibited, regardless of the location or the duration of the disruption.

    15. Users may only use properly licensed software, audio or video media purchased by the district and/or approved for use by the Technology Coordinator. All users will adhere to the limitations of the district's technology licenses. Copying for home use is prohibited unless permitted by the district's license and approved by the district.

    16. At no time will district technology or software be removed from the district premises unless authorized by the district.

    17. All users will use the district's property as it was intended. Technology or technology hardware will not be lifted, moved or relocated without permission from the Technology Coordinator. All users will be held accountable for any damage they cause to district technology resources.

    18. Users may not install software unless authorized by the Technology Coordinator.

    19. All damages incurred due to the misuse of the district's technology may be charged to the user. The district will hold all users accountable for the damage incurred and will seek both criminal and civil remedies, as necessary.

    20. The User will be held responsible for all activity on the network and computer systems where their account is used. Even if the activity was not the action of that person.


  1. Technology Security and Unauthorized Access

All users shall immediately report any security problems or misuse of the district's technology resources to a Teacher, Administrator, or the Technology Coordinator. No person will be given access to district technology if he/she is considered a security risk by the Superintendent, or Technology Coordinator, or designee.

    1. Use of district technology resources in attempting to gain or gaining unauthorized access to any technology system or the files of another is prohibited.

    2. Use of district technology to connect to other systems, in evasion of the physical limitations of the remote system, is prohibited.

    3. The unauthorized copying of system files is prohibited.

    4. Intentional or negligent attempts, whether successful or unsuccessful, to interfere with the ability of others to utilize any district technology are prohibited.

    5. Any attempts to secure a higher level of privilege on the technology resources without authorization are prohibited.

    6. The introduction of disruptive/destructive programs into a school computer, the network, or any external networks is prohibited including, but not limited to computer "viruses," "hacking" tools, scripts, & logic bombs.

    7. Accessing Proxy servers for any reason without permission from the Technology Coordinator is prohibited.

    8. Any attempt to connect to other systems, in evasion of the district security systems, is prohibited.

    9. Any attempt to connect to district resources using equipment not approved by the technology coordinator is prohibited.

    10. Use of personal hotspots is prohibited.


  1. Online Safety - Disclosure, Use, and Dissemination of Personal Information

    1. All students will be instructed on the dangers of sharing personal information about themselves or others over the Internet.

    2. Student users are prohibited from sharing personal information about themselves or others over the Internet unless authorized by the district.

    3. Student users shall not agree to meet with someone they have met online without parental approval.

    4. A student user shall promptly disclose to his or her teacher or another school employee any message the user receives that is inappropriate or makes the user feel uncomfortable, in any way.

    5. Users shall receive or transmit business communications using only district-approved and district-managed communication systems. Business communications include but are not limited to e-mail, messaging, video-conferencing or chat services where school business or interests are subject or mentioned.

    6. Use of district technology for non-business communications may be limited, monitored, or blocked.

    7. All district employees will abide by state and federal law, School Board policies, and district rules when communicating personally identifiable student information.

    8. Employees shall not transmit confidential student information using district technology unless designated for that use. Employees will take precautions to prevent negligent disclosure of student information or student records.

    9. No curricular or non-curricular publication distributed using district technology will include the address, phone number or email address of any student without permission.

    10. The Putnam Co. R-I School District reserves the right to limit access to any materials designated by the Technology Coordinator.  

    11. Any authorized parent or guardian may be given access to all information and data contained in any district technology resource pertaining to the student they have authority over.


  1. Electronic Communication

    1. A user is responsible for all communications originating from the user's ID or password.

    2. Forgery or attempted forgery of electronic communications is prohibited.

    3. Unauthorized attempts to read, delete, copy or modify electronic communications of other users are prohibited.

    4. All users must adhere to the same standards for communicating online that are expected in the classroom, and are consistent with district policies, regulations, and procedures.


  1. Waiver

Any user who believes he or she has a legitimate reason for using the district's technology in a manner that may violate any of the district's adopted policies, regulations and procedures may request a waiver from the Technology Coordinator and the building Principal, Superintendent, or designees. In making the decision to grant a waiver to a student, the administrator shall consider the purpose, age, maturity, and level of supervision involved. To be valid, notification of the waiver must be given to the Technology Coordinator, Superintendent, and any building Principal that may have administrative responsibility over that user.


  1. No Warranty/No Endorsement

The district makes no warranties of any kind, whether expressed or implied, for the services, products and/or access it provides. The district's technology resources are available on an "as is, as available" basis. The district is not responsible for the loss of data, delays, non-deliveries, miss-deliveries or service interruptions. The district does not guarantee the accuracy, quality, or appropriateness of information obtained from the Internet or use of its technology resources. Access does not include endorsement of content or the accuracy of the information obtained.


  1. Exception of Terms and Conditions

All terms and conditions as stated in this document are applicable to the Putnam Co. R-I School District.  These terms and conditions reflect the entire agreement of the parties and supersede all prior oral or written agreements and understandings of the parties.  These terms and conditions shall be governed and interpreted in accordance with the laws of the State of Missouri, and the United States of America.